​Full-Time or Two Part-Time Positions Available 

• Reports To: Executive Director

• Location: Cold Lake, Alberta - Onsite, Hybrid

• Salary: $45,000 - $55,000

  • 40 hours/week or Other Part-Time Opportunity

​

The Operations Manager is the operational backbone of the Cold Lake Food Bank - responsible for ensuring the smooth and compliant running of daily operations. The Operations Manager ensures that the Cold Lake Food Bank operates efficiently, safely, and sustainably through strong management of logistics, finance, and internal processes, enabling the Executive Director to focus on strategic growth, partnerships, and fundraising.

​

This position can be structured as one full-time role or two part-time positions depending on applicant skills and experience:

• Option A: Full-Time Operations Manager (Operations & Administration)

• Option B: Two Part-Time Roles

  • Operations Coordinator (focus: logistics, inventory, volunteer management)

  • Administrative & Finance Coordinator (focus: bookkeeping, data, reporting)

​​

KEY RESPONSIBILITIES

 

1. Operations & Logistics

• Manage day-to-day food bank operations, including intake, inventory tracking, and distribution.

• Ensure compliance with food safety and occupational health regulations.

• Oversee procurement, vendor relationships, and delivery coordination.

• Maintain facility and equipment to ensure safety and functionality.

 

2. Finance & Administration

• Complete bookkeeping, bank reconciliations, and expense tracking.

• Track and record incoming donations and issue tax receipts as required.

• Support budget preparation and financial reporting in collaboration with the Executive Director.

• Maintain accurate records for grants, donations, and operational reporting.

• Manage payroll and staff scheduling systems as required.

 

3. Volunteer Coordination in partnership with the Executive Director

• Recruit, train, schedule, and support volunteers.

• Promote a positive and safe volunteer environment.

• Implement recognition and retention activities.

 

4. Data & Reporting

• Maintain client, donor, and inventory databases.

• Prepare operational summaries and monthly metrics for Board and Executive review.

• Track and report on key outcomes, including food distributed and community impact.

 

5. Cross-Functional Support

• Provide administrative and logistical support for fundraising events and community programs.

• Support grant reporting and documentation.

• Act as Acting Executive Director during absences or vacations, ensuring continuity of operations.

 

EDUCATION & EXPERIENCE

• Diploma or certificate in business administration, accounting, supply chain, or related field.

• Experience in logistics, bookkeeping, or operations coordination (nonprofit or food service background an asset).

 

SKILLS & ATTRIBUTES

• Strong organizational, multitasking, and administrative abilities.

• Comfort with spreadsheets, databases, and digital tools.

• Effective communication and interpersonal skills.

• Financial literacy and accuracy in recordkeeping.

• Dependable, detail-oriented, and proactive.

• Works well independently and as part of a team.

• Compassionate and community minded.

• Able to adapt to a dynamic, mission-driven environment.

​

PART-TIME OPPORTUNITY

​

Operations Coordinator (Part-Time, On-site)

• Manages food bank logistics, inventory, and warehouse processes

• Oversees facility, maintenance, and supplier relations

• Coordinates volunteer shifts and ensures food safety compliance

​​OR

​Administrative & Finance Coordinator (Part-Time)

• Manages bookkeeping, data entry, and reporting

• Prepares financial summaries and supports budgeting

• Provides administrative support for grant tracking, communications, and internal reporting